I'd like to introduce you to what I consider to be some of the
most time-saving Microsoft Office tips & tricks. I'm going in
reverse order. Although all of the tips and tricks are really important,
I have them in priority order from #1 to #10. I'm going to start with
#10: Saving files as Adobe PDF files.
PDF stands for Portable Document Format. Beginning with the 2007 version of Microsoft Office you can save files, for example, Word documents, Excel spreadsheets, PowerPoint presentations, Outlook messages, etc., as PDF files. PDF files can come in handy especially when someone you want to email a document (or spreadsheet, presentation, etc.) does not have the necessary Microsoft Office program on their computer. If someone you send a file to does not have Microsoft Office on their computer they will not be able to open your file if you send them a Microsoft Office file. However, if you save the file as an Adobe PDF file, the recipient will have a much better chance of opening the file without a hassle.
Most computers come with the Adobe program installed; however, if the program is not installed, it's very easy to install and it's free. If someone tries to open a PDF attachment and they do not have the Adobe program, they will be prompted to download the Adobe program for free.
Here is how to save a Word document, for example, as an Adobe PDF file. Remember, Excel spreadsheets, PowerPoint presentations and Outlook emails (among other Microsoft Office files) can also be saved as PDF files.
In Word, using your mouse, single left-click on the File menu in the upper left-hand corner of the screen and then single left-click on Save as Adobe PDF.
You will get different results depending on whether or not you saved your document already.
If you haven't saved your document, you will get a message prompting you to save the document. Using your mouse, you will single left-click on Yes in the dialog box that appears and you will be prompted to save your document (as you would any other time you are saving a document). After naming your document, you will be prompted to save the document again, but this time, you will be saving the PDF file.
If you have saved your document, you will be prompted to save the file as a PDF.
PLEASE NOTE: The file extension of a PDF file is.pdf
PDF stands for Portable Document Format. Beginning with the 2007 version of Microsoft Office you can save files, for example, Word documents, Excel spreadsheets, PowerPoint presentations, Outlook messages, etc., as PDF files. PDF files can come in handy especially when someone you want to email a document (or spreadsheet, presentation, etc.) does not have the necessary Microsoft Office program on their computer. If someone you send a file to does not have Microsoft Office on their computer they will not be able to open your file if you send them a Microsoft Office file. However, if you save the file as an Adobe PDF file, the recipient will have a much better chance of opening the file without a hassle.
Most computers come with the Adobe program installed; however, if the program is not installed, it's very easy to install and it's free. If someone tries to open a PDF attachment and they do not have the Adobe program, they will be prompted to download the Adobe program for free.
Here is how to save a Word document, for example, as an Adobe PDF file. Remember, Excel spreadsheets, PowerPoint presentations and Outlook emails (among other Microsoft Office files) can also be saved as PDF files.
In Word, using your mouse, single left-click on the File menu in the upper left-hand corner of the screen and then single left-click on Save as Adobe PDF.
You will get different results depending on whether or not you saved your document already.
If you haven't saved your document, you will get a message prompting you to save the document. Using your mouse, you will single left-click on Yes in the dialog box that appears and you will be prompted to save your document (as you would any other time you are saving a document). After naming your document, you will be prompted to save the document again, but this time, you will be saving the PDF file.
If you have saved your document, you will be prompted to save the file as a PDF.
PLEASE NOTE: The file extension of a PDF file is.pdf
If you want to learn more about Microsoft Office topics, start by
reading about why our training resources may be a good option for you: http://www.maximizeyourtime-training.com/why-myt-training/.
Maximize Your Time, LLC Training provides training in the form of short
e-books, with step-by-step directions, for Microsoft Word, Excel,
PowerPoint and Outlook. Our products focus on cutting through the
clutter and teaching you what you need to know when you are going to use
it. With certain membership packages we also offer live training as an
option.
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